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Payroll Manager

Posted: 10/27/2021

Payroll Manager

About the Role




The Payroll Manager manages a staff of 2 processing payroll, taxes, and regulatory requirements in a fast-paced environment. The Payroll department is responsible for processing payroll for approximately 1000+ employees (union hourly, retail and salaried). The Payroll Manager is responsible for maintaining acceptable service levels, responding to escalated employee inquiries, and resolving complex inquiries.


Scope of Responsibilities:

  • Responsible for overseeing all aspects of the payroll function, including management of the payroll systems, company-wide payroll processing, payroll record keeping, reporting and garnishment processing and payroll distribution in compliance with local, state and federal guidelines.

  • Develops and manages the preparation of reports summarizing payroll, deductions, withholding and the like. Directs the audit of payroll summaries, bank balances, labor and wage reports and payroll operations.

  • Ensures compliance with all applicable government and regulatory laws, regulations and requirements as well as 2 union contracts.

  • Participates in month-end and year-end close. Ensures the reconciliation and analysis of related balance sheet accounts, ledgers, and journals.

  • Serves as the focal point for elevation/resolution for payroll-related issues and problems, payroll-related communications, and payroll-related policies and procedures.

  • Participate in projects related to payroll for Human Resources and other departments, as needed.

  • Actively look for processing efficiencies while maintaining a high level of quality and control in the payroll process.

  • Directly supervise Payroll Assistant position to maximize position efficiency and enhance employee development.


Position Profile: Attributes for Success

Specific Knowledge and Skills: 

  • Seven to ten years of progressive experience in Payroll management and administration required. Certified Payroll Professional (CPP) accreditation preferred.   Strong understanding of accounting principles required as they relate to payroll and to the GL.

  • Experience with a variety of payroll/HRIS systems to include ADP Vantage.  Experience with a conversions of such systems preferred.  

  • Knowledge of laws and practices governing payment of wages, payment and reporting of various federal and state payroll taxes in a multi-state environment required.

  • Extensive experience with a Timekeeping system

  • Excellent organizational, interpersonal communication, analytical, problem-solving skills, and initiative needed.

  • Demonstrated ability to work in fast- paced multi-task environment and work under pressure to meet critical deadlines.

  • Ability to plan and work as part of a team. Ability to handle confidential information in a professional manner.

  • Three to five years of supervisory experience

Education and Work Experience: 

  • AA Degree or 7+ years of related experience and/or training; or equivalent combination of education and experience. 

  • Qualified candidate must be a highly-motivated team-playing individual with 7+ years of payroll administration experience to include 3 - 5 of the years working in a supervisory role. 

  • Candidate must possess proven effective organizational skills as well as the ability to multi-task and meet frequent deadlines.

  • Experience with the ADP Vantage payroll processing system and a system conversion is preferred.

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